Privacy Policy

1. Who we are

AEVO Consulting Group (Pty) Ltd is a South African consulting company providing professional consulting, financial modelling, assurance and related advisory services.

Our company registration number is 2018/562850/07.

For privacy-related enquiries, please contact us using the details provided at the end of this Policy.

2. Information we collect

Depending on how you interact with AEVO, we may collect personal information including:

• name and surname;
• business or employer information;
• job title or professional role;
• email address and telephone number;
• business and correspondence addresses;
• information contained in enquiries or correspondence with us;
• information provided when requesting or receiving our services;
• information provided when applying for employment or working with AEVO;
• information contained in documents provided to us in connection with an engagement; and
• technical information relating to use of our website, where collected.

We seek to collect only information that is reasonably necessary for the relevant purpose.

3. How we collect information

We may collect personal information directly from you, including when you:

• contact us;
• submit an enquiry through our website;
• request a proposal or quotation;
• enter into an engagement with us;
• provide information during an engagement;
• apply for a position or otherwise interact with us professionally; or
• communicate with our personnel.

We may also receive information from clients, professional advisers, service providers, publicly available sources and other parties where this is reasonably necessary for our business or professional activities.

4. Why we use personal information

We may process personal information for purposes including:

• responding to enquiries and requests;
• providing professional services;
• preparing proposals, quotations and engagement documentation;
• communicating with clients and professional contacts;
• administering contractual and commercial relationships;
• managing billing, payments and accounting records;
• managing our recruitment and employment processes;
• maintaining professional and business records;
• meeting legal, regulatory and professional obligations;
• protecting our systems, information and business interests; and
• improving our website and services.

5. Lawful processing

Where POPIA applies, AEVO processes personal information in accordance with the applicable requirements for lawful processing.

Depending on the circumstances, the legal basis for processing may include consent, the performance or conclusion of a contract, compliance with a legal obligation, protection of legitimate interests, or another lawful justification recognised by applicable law.

6. Sharing personal information

We do not sell personal information.

We may disclose or provide access to personal information where reasonably necessary for legitimate business, contractual, professional or legal purposes, including to:

• professional advisers;
• subcontractors and service providers;
• technology and hosting providers;
• auditors and insurers;
• regulators and professional bodies; and
• courts, law-enforcement authorities or other competent authorities where legally required.

Where appropriate, we seek to ensure that third parties processing personal information on our behalf are subject to appropriate confidentiality and data-protection obligations.

7. Information security

AEVO takes reasonable technical and organisational measures to protect personal information against loss, unauthorised access, disclosure, alteration or destruction.

These measures may include access controls, authentication, confidentiality obligations, secure systems and appropriate operational procedures.

No method of electronic transmission or storage can be guaranteed to be completely secure. Where a security compromise occurs that requires notification under applicable law, AEVO will follow the applicable notification requirements.

8. Retention of information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, to fulfil contractual or professional obligations, to comply with applicable legal and regulatory requirements, or to protect our legitimate interests.

Engagement records may be retained in accordance with our professional record-retention requirements and the applicable Engagement Terms.

9. Your rights

Subject to applicable law and any relevant limitations, you may have rights in relation to your personal information, including the right to:

• request access to personal information we hold about you;
• request correction or updating of inaccurate information;
• request deletion where applicable;
• object to certain processing;
• withdraw consent where processing is based on consent; and
• lodge a complaint concerning the processing of your personal information.

Requests should be directed to AEVO using the contact details below.

10. Cookies and website technologies

Our website may use cookies or similar technologies to support website functionality, security, analytics and user experience.

Where required, appropriate information or consent mechanisms will be provided in relation to cookies and similar technologies.

11. Third-party websites

Our website may contain links to third-party websites or services. AEVO is not responsible for the privacy practices or content of those third parties. We recommend reviewing the applicable privacy notices before providing personal information to third-party websites.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, technology, legal requirements or information-processing practices.

The latest version will be published on this page with its effective date.